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Spike’s GDPR notice

6 months ago
Posted by Warren Mauger

Spike Productions Limited

PRIVACY NOTICE

BACKGROUND:

Spike Productions understands that your privacy is important to you and that you care

about how your personal data is used. We respect and value the privacy of all clients

and the people filmed or photographed and will only collect and use personal data in

ways that are described here, and in a way that is consistent with my obligations

and your rights under the law.

1. Information About Me

Spike Productions Ltd

Registered address: Hunters House, Colborne Road, St Peter Port, Guernsey GY1 1E

2. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is

collected, how it is held, and how it is processed. It also explains your rights

under the law relating to your personal data.

3. What is Personal Data?

Personal data is defined by the Data Protection (Bailiwick of Guernsey) Law, 2017, as

amended (the “Guernsey DP Law”) as ‘any information relating to an identified or

identifiable individual’ and by General Data Protection Regulation (EU Regulation

2016/679) (the “GDPR” and together with the Guernsey DP Law, the “DP Laws”) as

‘any information relating to an identifiable person who can be directly or indirectly

identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be

identified. Personal data covers obvious information such as your name and contact

details, but it also covers less obvious information such as identification numbers,

electronic location data, and other online identifiers.

The personal data that I use is set out in Part 5, below.

4. What Are My Rights?

Under the DP Laws, you have the following rights, which I will always work to uphold:

a) The right to be informed about my collection and use of your personal data.

This Privacy Notice should tell you everything you need to know, but you can

always contact me to find out more or to ask any questions using the details in

Part 11.

b) The right to access the personal data I hold about you. Part 10 will tell you

how to do this.

c) The right to have your personal data rectified if any of your personal data held

by me is inaccurate or incomplete. Please contact me using the details in Part

11 to find out more.

d) The right to be forgotten, i.e. the right to ask me to delete or otherwise dispose

of any of your personal data that I have. Please contact me using the details in

Part 11 to find out more.

e) The right to restrict (i.e. prevent) the processing of your personal data.

f) The right to object to me using your personal data for a particular purpose or

purposes.

g) The right to data portability. This means that, if you have provided personal

data to me directly, I am using it with your consent or for the performance of a

contract, and that data is processed using automated means, you can ask me

for a copy of that personal data to re-use with another service or business in

many cases.

h) Rights relating to automated decision-making and profiling. I do not use your

personal data in this way.

For more information about my use of your personal data or exercising your rights as

outlined above, please contact me using the details provided in Part 11.

Further information about your rights can also be obtained from the Guernsey Data

Protection Commissioner’s Office.

If you have any cause for complaint about my use of your personal data, you have the

right to lodge a complaint with the Information Commissioner’s Office.

5. What Personal Data Do You Collect?

I may collect some or all of the following personal data (this may vary according to

your relationship with me):

• Name;

• Gender;

• Address;

• Email address;

• Telephone number;

• Business name;

• Job title;

• Profession;

• Payment information; and

• Your physical image.

6. How Do You Use My Personal Data?

Under the DP Laws, I must always have a lawful basis for using personal data. This

may be because the data is necessary for my performance of a contract with you,

because you have consented to my use of your personal data, or because it is in my

legitimate business interests to use it. Your personal data may be used for one of the

following purposes:

• Providing and managing your account.

• Supplying my services to you. Your personal details are required in order for

me to enter into a contract with you.

• Personalising and tailoring my services for you.

• Communicating with you. This may include responding to emails or calls from

you.

• Supplying you with invoices by email and/or post.

• Identifying images in my archive.

7. How Long Will You Keep My Personal Data?

I will not keep your personal data for any longer than is necessary in light of the

reason(s) for which it was first collected. Your personal data will therefore be kept for

a maximum period of fifteen years.

8. How and Where Do You Store or Transfer My Personal Data?

I will only store or transfer your personal data in Guernsey. This means that it will be

fully protected under the DP Laws.

9. Do You Share My Personal Data?

I may disclose your personal data to my insurers and/or professional advisers insofar

as reasonably necessary for the purposes of obtaining or maintaining insurance

coverage, managing risks, obtaining professional advice, or the establishment,

exercise or defence of legal claims, whether in court proceedings or in and

administrative or out-of-court procedure.

I may share transaction data with my payments services providers only to the extent

necessary for the purposes of processing your payments, refunding such payments

and dealing with complaints and queries relating to such payments and refunds.

Otherwise, I will not share any of your personal data with any other third parties for

any purposes, subject to one important exception.

In some limited circumstances, I may be legally required to share certain personal

data, which might include yours, if I am involved in legal proceedings or complying

with legal obligations, a court order, or the instructions of a government authority.

10. How Can I Access My Personal Data?

If you want to know what personal data I have about you, you can ask me for details

of that personal data and for a copy of it (where any such personal data is held). This

is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal

addresses shown in Part 11.

There is not normally any charge for a subject access request. If your request is

‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a

fee may be charged to cover my administrative costs in responding.

I will respond to your subject access request within one month of receiving it.

Normally, I aim to provide a complete response, including a copy of your personal

data within that time. In some cases, however, particularly if your request is more

complex, more time may be required up to a maximum of three months from the date

I receive your request. You will be kept fully informed of my progress.

11. How Do I Contact You?

To contact me about anything to do with your personal data and data protection,

including to make a subject access request, please use the following details:

Email address: warren@spikeproductions.co.uk

Telephone number: 07781 126708

Postal Address: Hunters House, Colborne Road, St Peter Port, Guernsey,

GY1 1EP

12. Changes to this Privacy Notice

I may change this Privacy Notice from time to time. This may be necessary, for

example, if the law changes, or if I change my business in a way that affects personal

data protection.

Any changes will be made available on my website atwww.spikeproductions.co.uk